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Top (root)-level shared folders can only be created by admins of the QuickSight account, who can share these with other users or groups. Shared folders in QuickSight are visible to permissioned users across author, admin, and reader roles in QuickSight Enterprise Edition. The following screenshot shows the My folders page on the QuickSight console.
Shared folder structure diagram update#
This allows you to update one time and make sure all your stakeholders get the latest information.
![shared folder structure diagram shared folder structure diagram](https://www.researchgate.net/profile/Andreas-Dengel/publication/220796047/figure/fig2/AS:339659264675866@1457992487793/Folder-structure-of-proposal-manager-left-and-sales-manager-right.png)
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An important difference here is that unlike traditional folders, QuickSight allows you to place the same asset in multiple folders, which avoids the need to replicate the same asset in different folders. This means that if you create a personal folder called Published dashboards and add a dashboard to it, there are no changes to user permissions in the dashboard on account of its addition to this folder. Personal folders aren’t visible to other users within the account, and they don’t affect the permissions of any objects placed within. You can create these folders within your user interface and add assets in them. Personal folders are available to all authors and admins in QuickSight Enterprise Edition. We built personal folders to solve the need for organization for authors and admins, while shared folders provide easier bulk permissions management for authors and discovery of assets for both authors and readers. There was no hierarchical structure to easily navigate and discover key assets available. Previously, these flows meant that admins and authors who have hundreds of assets have to manage permissions for users and groups individually. When the asset needs to be shared, QuickSight allows the owner to share with specific users or groups of users, who can then be provided viewer or owner access. The owner can share the asset with other users (authors or admins, or in the case of dashboards, readers) or groups of users. QuickSight assets (dashboards, analyses, and datasets) are created by authors or admins, reside in the cloud, and by default are permissioned to be visible from the UI to only the owner, which in this case is the creator of the asset. In this post, we take a deeper look at folders and how you can implement this in your QuickSight account.īefore we dive into how the two types of folders work, let’s understand how asset permissions work in QuickSight. You can access folders directly from shortcuts on the new QuickSight home page (see the following screenshot). Shared folders – Allow authors and administrators to define folder hierarchies that they can share across the organization and use to manage user permissions and access to dashboards, analyses, and datasets.Personal folders – Allow individual authors and administrators to organize assets for their personal ease of navigation and manageability.Amazon QuickSight Enterprise Edition now supports folders for organization and sharing content.